When do you specify the data retention period in the SAP S/4HANA Migration Cockpit?

In the context of the SAP S/4HANA Migration Cockpit, specifying the data retention period is an important aspect of data management after the migration process is finalized. The correct moment to define this retention period is when the project status is marked as Finished.

Once the project status indicates that the migration activities are completed and all data has been successfully transferred and validated, the organization can then set policies on how long to keep the migrated data. This allows for compliance with data governance and legal requirements. Setting this during the Finished status ensures that the organization has fully assessed its data landscape and is ready to implement effective data management strategies.

The other project statuses, such as In Progress, Not Started, or Completed, do not provide the necessary context for defining data retention policies effectively. When the project is still ongoing or has not started, data structures and requirements might still be subject to change, which would make it impractical and potentially premature to specify retention periods. Therefore, it is essential to wait until the project is finished to make informed decisions about data retention.